Friday, October 16, 2020

Selection Process Report For A Junior Graphic Artist

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Selection Process Report For A Junior Graphic Artist


(Please let me assume that we have received application forms by the close day.)


The TTLe Project team is seeking an experienced and high standard performing Junior Graphic Artist. We have decided to use rang of methods to select the best candidate to fit into the position. We will use scrutinizing CVs, interviewing, testing (both work sample tests and job knowledge tests), reference checks and second interview. I will go through the selection process step by step to ensure that we select the most predicting performance candidate as our new Junior Graphic Artist.


First step Scrutinizing CVs / Application Forms


I have scrutinized CVs and application forms. I main looked at the education background, most all them were graduated from university or relevant education background. I check the work experience very carefully because we are seeing for performance. Fortunately, candidates are generally qualified. 10 of them are not having so many experiences but their personal skills attract me to give them all first interview. They are all having equal opportunity to do the first interview.


The advantages of checking CVs are


1. Checking the experience, personal skills and education background, we can see who are the most potential persons we will consider to give the first interview.


. The presentation of CVs may show the candidate¡¦s design, word processing and typing skills.


. Due to our job advertisement was clearly defined the position requires, from the CVs, we can see how well the candidates understand the Junior Graphic Artist is. It shows the candidates¡¦ ability of understanding.


4. From the CVs we can find out the strength and weakness of each candidate, this information can help us to get a valid comparison.


Second step First interview


Interview is very important for both parties. It is an opportunity for the candidates and interviewers to communicate face to face. For candidates, it is a great chance to show the interviewer how well they can present their self. For interviewers, the direct conversation indicates the communicate skills and personality of a candidates.


In the first interview, I will use a structured interviews selection method. I have planed five question parts.


Introduction.


Ask the candidate to introduce their self, break ice. A confident and logical candidate will introduce himself / herself in an appropriated way.


Education background


Ask question about where, when, what have they studied before? What is their education plan for future? I can see whether their education background is related graphic arts or not. Find out whose education background is most relevant to graphic arts.


Work experience


Ask question about where, when, what and how have they worked before? Do they have experience with team project work? I can see how many candidates¡¦ previous jobs are related with graphic arts and design. How many they are experienced with Adobe suite, Macintosh. The information they gave will enable me to choose who will have the second interview or an opportunity to do the testing.


Personal skills


In the interview, the candidate¡¦s performance indicates that her or his communication skills and manners. We expect our employees have confidence and be able to complete their tasks independently. An effective communication skills and be able to work well in team in necessary. This is the standard of our company to select a new employee.


Personality


I will give my full attention while the candidate is answering my questions. Because the way of people talk, think, present and body language can reflect a person¡¦s personality. Through the interview, we can see what type of personality of the candidates is. We are seeking a positive, cooperative person and be able to work well in a team. Candidates who are more likely optimistic and easy going will be more chance to get the job. The personality and attitude are important factor of my consideration in the select process.


Third step Testing (including work sample and job knowledge tests)


Before I make a list of candidates for the testing interview I will look at my first interview notes. I will do a comparison of each candidate and justify how many of them are closed to the ¡§right person¡¨ we want. Then select them to come to the testing. I only choose the potential candidates to do the testing interview because I do not want to waste time and money. My aim is to select the right Junior Graphic Artists. (Please let me assume 8 candidates are on the testing list.)


Work sample test


Work sample test is the most effective selection methods as performance predictors. I have prepared the same work sample tests for the 8 candidates. The tests are


„ Design and produce black and white graphic art


„ Implement graphic and media art work for publication in Trial Papers


I will time them when they are doing the test. I want to know who the first person to complete the tasks is and who is familiar with Adobe suite and Macintosh most.


Job knowledge tests


Job knowledge tests are important selection methods as performance predictors. Its show the candidate¡¦s ability of understanding what the Junior Graphic Artist is. I may set up the test like


„ Do you have any idea about TTLe?


„ What do you think the Junior Graphic Artist do?


„ What key tasks do you think as a Junior Graphic Artist responsible to?


„ How will you organize and maintain project information?


Candidates¡¦ responses are directly related whether they can do the job or not. The testing shows the real knowledge, skills and abilities. These two tests give the most reliable and valid information of the candidates, the testing step is one of the most valuable methods in the selection methods.


Fourth step Reference checks


Due to the job is to provide graphic art and design services to the research and development functions of the TTLe project. The TTle software including databases about item art work for the project is a confidentiality of the School of Education Department. Employees should understand the company policy and be able to maintain confidentiality. Reference checks may prove a candidate¡¦s quality. Some main benefits


„ What kind of person the candidate is from other people¡¦s point of view. We can see both good side and bad side of the candidates.


„ Whether she / he has a good reputation


„ Whether she / he is conscientious, responsible and methodical


„ How well has she / he been performing


„ Ensure to choose the right person.


Fifth step second interview


After scrutinizing CVs, first interview, testing and checking reference, I will do a second interview to decide who I will pick up from the last three competitive candidates. At the second interview, I will discuss the salary and other conditions of work. Salary impacts both parties. Some candidates may keen of money; some people may prefer a nice working environment or a high opportunity of promotion. How much salary the candidate is expected and how much we can offer is one of the key factors of our consideration in the last selection process. We will select the person who expect the most reasonable and acceptable salary. Our aim is make both parties happy.


Different organization may use different selection process that depending on the position, purpose of the job and so on. The more strategies the interviewers use in the selection process the more chance to select the ¡§right person¡¨. Over all the selection steps, hopefully we can select the best candidate as our new Junior Graphic Artist.


Bibliography


Phil, Chase. Susan, O¡¦Rourke. Lydia, Smith. Clare, Sutton. Tony, Timperley. Catherine, Wallace. ¡§Effective Business Communication in New Zealand¡¨. Second Edition. LONGMAN.


John, Boyce. Market Research In Practice. McGraw-Hill Australia Pty Limited. Australia. (00)


Bishop, N. How to Close the Gender Communication Gap. Ten Speed Press, Berkeley. (1)


Dwyer, j. The Business Communication Hand Book. 7th edition. Harper Collins, New York. (000)


Eunson, B. Behaving Managing Yourself and Others. McGraw-Hill, Australia. (000)


Fisher, R. Negotiation Agreement without Giving. Arrow, Great Britain. (001)


Hocker, J, L. Interpersonal Conflict. 4th edition. William C. Brown, Dubuque, Iowa.


Jones, S.L. A Guide to Using Color Effectively in Business Communication. Business Communication quarterly. th edition. (00)


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